Agreement 4 — Mentorship

Incorporates the General Terms and Conditions in full. Fiscal compliance provisions (GT-12) apply to all compensation under this Agreement.

A Mentor is someone who has walked far enough down a path to turn back and show others how. They carry a craft, a practice, a body of knowledge that has taken years — sometimes decades — to build. And they have chosen to do something most experts do not: to give that expertise away to those who have earned it through contribution rather than through payment. The Mentor’s gift is not free time or free advice. It is the gift of mastery, freely transmitted to those whom the network has already recognised as worthy of receiving it. This Agreement is the network’s answer to that gift. It honours the Mentor’s commitment by making their work legible, supporting their delivery to broader audiences, and ensuring that what they teach freely to the highest contributors is matched by what the Association does to carry their craft into the world.

This Agreement is made and entered into on [Date] by and between:

ReGenerativa APS — ETS, a recognised Association for Social Promotion and Third Sector Entity (Associazione di Promozione Sociale — Ente del Terzo Settore) under Italian law, registered pursuant to Legislative Decree 3 July 2017, No. 117 (Third Sector Code) and inscribed in the Registro Unico Nazionale del Terzo Settore (RUNTS), with registered office at [Address], Castorano (AP), Italy, tax code 92074380442, represented by [Name and Title of Authorised Representative] (hereinafter, the “Association”);

and

[Mentor’s Full Name], born on [date] in [city], residing at [address], tax code / VAT no. [ID number], in the capacity of [freelancer / occasional collaborator / legal representative of entity name] (hereinafter, the “Mentor”).

The Association and the Mentor are hereinafter jointly referred to as the “Parties” and individually as a “Party.”

1. Purpose and Commitment

1.1 The Association organises mission-aligned educational, cultural, relational, ecological, and community-building Programmes through its network of regenerative hubs.

1.2 By this Agreement, the Association appoints the Mentor to design, host, facilitate, or contribute to one or more workshops, retreats, courses, residencies, training programmes, mentoring journeys, or other educational or transformational activities (the “Programmes”) under the umbrella of the Association.

1.3 The Mentor’s core commitment is a gift economy principle: the Mentor commits to making their labour, time, and expertise available to the network’s highest contributors at resource cost (the slot’s direct delivery cost only — hub usage, materials, food, direct logistics — with no Mentor-fee component). This gift is the foundation of the mentorship relationship and the basis upon which the Association supports the Mentor in designing and delivering paid Programmes to broader audiences.

1.3A The Association’s reciprocal obligation is to make this gift legible and effective. Resource-cost places are allocated by a contribution-priority claim process running from Programme publication to commencement (Clause 4.5). Priority within the claim is contribution-led but not score-only: a rotation rule gives precedence to those who have not recently held a place, and one place per multi-place Programme is allocated by the Mentor’s discernment outside the score (Clause 4.5(c), (g)). The Association publishes the current claim list visibly throughout the claim window and confirms the claim-list state to the Mentor as part of the registration status update under Clause 5A.2. Where the framework Mentorship Agreement and the Programme Annex are both silent on the minimum number of Resource-cost places, at least one such place shall be made available per Programme. The gift economy principle is not aspirational — it is a structural feature of every Programme delivered under this Agreement. The guaranteed access floor (GT-3A.8) sits beneath this claim process: where a hub holds genuine spare capacity, a Member in good standing is not turned away from a contribution-based place solely for inability to pay.

1.4 This Agreement is not an employment contract (GT-12.4). It governs a professional, autonomous, occasional, or otherwise lawfully compensated collaboration, documented in accordance with applicable Italian law and the General Terms (GT-12).

1.5 Minimum Engagement under Framework Agreement. Where this Agreement operates as a framework agreement covering multiple Programmes, the Association commits to scheduling and confirming at least one Programme with the Mentor within twelve (12) months of this Agreement’s commencement date, provided the Mentor has proposed at least one Programme in writing during that period.

If no Programme has been confirmed after twelve (12) months despite the Mentor having submitted at least one written proposal, either Party may terminate the framework agreement without further notice. This clause does not apply to single-Programme agreements, which are governed by their Programme Annex terms.

1.6 Membership prerequisite. The Mentor must hold a current Membership Agreement in good standing per Agreement 2, Clause 1.4 (see GT-11.4).

2. Role of the Mentor

2.1 The Mentor may provide one or more of the following: teaching, facilitation, coaching or mentoring, artistic or cultural contribution, retreat leadership, therapeutic or wellbeing-oriented non-medical educational guidance, technical training, curation of learning journeys, or documentation and content production linked to the Programmes.

2.2 The Mentor shall conduct the Programmes in a manner consistent with the Association’s mission, the specific DNA of the host hub, applicable law, ethical and safeguarding requirements, and the approved event design and communication.

3. Programmes Hosted Through the Association

3.1 All Programmes governed by this Agreement shall be considered activities organised by, through, or under the responsibility of the Association, unless otherwise specified in a separate co-hosting agreement.

3.2 Registrations, tickets, participation contributions, and related revenues shall be accounted for through the Association, unless the Parties expressly agree otherwise in writing.

3.3 The Mentor acknowledges that use of Association hubs is mission-bound and does not create any leasehold, exclusive occupancy, or independent commercial exploitation right.

4. Pricing and Access Structure

4.1 Three pricing bands. Access to each Programme follows three bands:

Market rate — full price for external participants and the general public;
Member-friendly rate — a discounted price for Association members in good standing;
Resource-cost places — for persons with the highest Validated Contribution to the network (per the Contribution Ledger, GT-3), priced to cover only the slot’s direct delivery cost (a generalised composition of: materials + food + direct logistical costs). The Mentor’s labour, time, and expertise are the gift; the recipient covers the consumables their slot uses. The Asset’s standing cost is carried by the host Asset holon under GT-4.9, not charged to the gift slot. Eligibility is determined by the Association, or jointly with the Mentor, from the Contribution Ledger.

The Network Regeneration Contribution is deducted at source per GT-4.4(a) from each band’s Net Revenue (GT-1.9); the Resource-cost band, priced at direct delivery cost only, therefore generates no Net Revenue and carries no contribution.

4.2 Pricing parameters (two levels). Pricing parameters are set at two levels: framework defaults, recorded at signing of this Agreement where it operates as a framework agreement for multiple Programmes, and per-Programme values in each Programme Annex. The Programme Annex prevails for its Programme; the framework default applies where the Annex is silent. The parameters at both levels are:

the market rate (per Programme hour or per Programme format);
the member-friendly rate (or % discount from market);
the resource-cost composition — the categories of direct cost that comprise the Resource-cost price (default: materials + food + direct logistics; € values set per Programme; the Asset’s standing cost is met by the host Asset holon under GT-4.9, not by the slot);
the number of places in each band (per Programme);
the Committed Resource-cost slots cadence — the number of Resource-cost slots the Mentor reserves, expressed either per session (for one-off Programmes) or per lunation (~29.53 days, for ongoing/framework Programmes); the Mentor chooses the unit at onboarding (framework level);
the eligibility criteria for “highest contribution.”

Where both levels are silent on a parameter, at least one (1) Resource-cost slot per Programme is offered on the Association’s standard eligibility criteria.

4.3 (Merged into Clause 4.2.)

4.4 Mentor’s labour as the gift. The Mentor’s labour, time, and expertise are the gift; the network’s reciprocal obligation (Clause 1.3A) is to make Resource-cost places visible and effective. Because Resource-cost places cover their own direct delivery cost, the network does not carry a money-losing-slot risk under this Agreement. General Programme under-subscription risk (e.g. paid bands not filling to the Minimum Viable Threshold) is addressed separately through the financial model and shortfall provisions in the Programme Annex (§5 and A4-1).

4.5 Resource-cost places — the contribution-priority claim.

(a) Window. The claim window opens when the Programme is published under Clause 5A.1 and closes at the moment the Programme commences. Claims to unfilled places are permitted until commencement; supersession is permitted only until the logistics freeze in (b). The registration status update under Clause 5A.2 reports the claim-list state at that date; supersessions occurring after the Clause 5A.2 status update are notified to the Mentor immediately.

(b) Logistics freeze. For per-name logistical allocations (accommodation, dietary, materials, name tags), the Resource-cost list at seven (7) days before the Programme is the planning basis. The freeze is also the supersession deadline (c): after it, the list is fixed, and only unfilled places may still be claimed.

(c) Claim, supersession, and rotation. During the claim window, any member in good standing may claim a Resource-cost place. Until the logistics freeze (b), a member with a strictly higher contribution score may supersede a current claimant — except that, so the gift circulates rather than concentrates, a claimant who has not held a Resource-cost place within the rotation window (provisional: the preceding six lunations; revisable per the Operational Procedures) takes priority over one who has, regardless of relative score; within each group, the score governs. Each claim and supersession is recorded in the Contribution Ledger.

(d) Scoring rule. For a Programme hosted at a Hub, the contribution score is the member’s Validated Contribution weighted by the Hub’s DNA scoring rule (see A1-5, “The Reckoning”). For a Programme not bound to a Hub, the network-wide Passport contribution measure (GT-3A.4) applies. In all cases, monetary and material support given under Agreement 5 carries no weight in this score (GT-3A.4A).

(e) Soft landing. A member superseded during the claim window is automatically offered the next available Member-friendly place at the same Programme, with 48 hours to accept or decline, or until commencement of the Programme, whichever comes first. If no Member-friendly place is available at the moment of supersession, the superseded member is released without further claim and may participate in subsequent Programme claim windows on the same terms.

(f) Sponsorship. A Resource-cost slot’s direct delivery cost may be underwritten by a Supporter under Agreement 5 §3.2. The claim mechanic is unaffected by sponsorship.

(g) Discernment place. Where a Programme offers more than one Resource-cost place, at least one of them is allocated outside the contribution score, by the Mentor’s discernment of need and readiness — with the host hub’s Steward consulted where the Programme is hub-hosted — and recorded in the Contribution Ledger like any other claim. Where exactly one place is offered, the Programme Annex designates its mode (default: contribution-priority).

5. Financial Structure and Ticketing

5.1 All ticketing, registration, payment processing, and fiscal documentation shall be handled by or through the Association. The Mentor shall not independently collect participant payments unless expressly authorised in writing.

5.2 Programme revenue shall first cover: payment processing and fiscal charges; food, accommodation, materials, and logistics; the Network Regeneration Contribution (General Terms GT-4.4(a)); and, where the Programme uses an Asset entrusted under Agreement 1, the Asset Regeneration Contribution (GT-4.9; see §5.3A). The Asset’s operating costs and Steward reimbursement are met through the Asset holon’s cost-coverage bucket (GT-4.4(b)), funded by the Asset Regeneration Contribution; the network’s administration and promotion are met by the Network Regeneration Contribution. Neither is charged separately to Programme revenue.

5.3 After costs, the Network Regeneration Contribution, and the Asset Regeneration Contribution (§5.3A), the Mentor receives their agreed share according to the formula in the Programme Annex (Agreement 4 Annex 1, Financial Model). Available models: fixed fee, revenue share, hybrid (base + variable), or cost-cover. The Mentor’s share is paid within thirty (30) days of Programme completion and accounting reconciliation.

5.3A Asset Regeneration Contribution. Where the Programme uses an Asset entrusted under Agreement 1 (for a place, the host Hub), the Asset Regeneration Contribution (GT-4.9) is deducted from Programme Net Revenue — after the Network Regeneration Contribution and before the Mentor’s share (§5.3) — at the rate r_ARC held in LGR-9, and routed to the host Asset holon, where it covers the Asset’s operating costs and Steward reimbursement first and regenerates the Asset with the remainder. The Programme Annex may set a different rate only with the written agreement of the host Asset’s Steward(s), and never below the floor r_ARC_min (LGR-9). Resource-cost places, priced at direct delivery cost, generate no Net Revenue and carry no Asset Regeneration Contribution.

5.4 The Parties may define a minimum viable threshold below which the Programme may be cancelled, rescheduled, or renegotiated.

5.5 The Mentor may also receive voluntary donations from participants, provided these are documented separately and do not circumvent the agreed pricing structure.

5A. Association’s Promotion Obligations

This clause applies once a Programme Annex has been signed and the programme is confirmed to proceed.

5A.1 The Association shall publish the Programme to the membership and through its standard communication channels within 14 days of confirmation that the Programme will proceed.

5A.2 The Association shall provide the Mentor with a registration status update — including the number of confirmed participants at each access level — no later than 21 days before the Programme date. If the confirmed participant count is below the minimum viable threshold defined in the Programme Annex, the Mentor may request rescheduling or cancellation in accordance with the cancellation terms of the Programme Annex, without prejudice to the relationship under this Agreement.

5A.3 The Association commits to making reasonable promotional efforts proportionate to the Programme’s scale and the network’s current membership. The Mentor may propose additional promotional approaches; the Association shall not unreasonably refuse. Neither Party guarantees minimum registration numbers, but both commit to good-faith effort to fill the Programme in a way that serves its gift economy purpose — prioritising network contributors first.

6. Fiscal Documentation and Volunteer Distinction

6.1 All compensation is subject to the fiscal compliance provisions of General Terms Clause GT-12 (withholding, regime forfettario, occasional collaboration thresholds).

6.2 If the Mentor is also a member of the Association, the paid role shall remain legally and functionally distinct from volunteer participation. Volunteer activity cannot be remunerated.

6.3 Nothing in this Agreement gives the Mentor a right to undistributed surplus, ownership, or a share in the Association’s assets.

7. Use of Hubs and Logistics

7.1 Once a Programme Annex has been signed and the programme is confirmed, the Association shall provide the Mentor with access to the relevant hub(s) for preparing and delivering the Programme, including: temporary use of workshop or accommodation spaces for the Programme period; kitchen use where relevant to the Programme format; access to tools and equipment appropriate to the Programme; support from stewards or volunteers as reasonably available; and communication and logistical support.

Hub access is a condition of Programme delivery, not a discretionary offer. If a hub confirmed in the Programme Annex becomes unavailable, the Association shall notify the Mentor immediately and propose an alternative venue of equivalent suitability. If no suitable alternative is identified within a reasonable time, the Programme may be rescheduled or cancelled per the Programme Annex cancellation terms, without penalty to either Party.

7.2 The Mentor shall use the spaces with care and in accordance with the Hub DNA, safety rules, environmental norms, and practical instructions.

7.3 The Mentor shall not sublet, reassign, or independently commercialise the space outside the approved Programme framework.

8. Standards of Conduct and Safeguarding

8.1 The Mentor shall conduct Programmes with professionalism, clarity, and respect for the dignity and boundaries of participants.

8.2 The Mentor agrees to refrain from: abusive or manipulative behaviour; discrimination or harassment; misleading claims; unsafe facilitation; unlawful practice; and unauthorised therapeutic or medical claims where not properly qualified.

9. Intellectual Property

9.1 Each Party retains ownership of its pre-existing intellectual property.

9.2 The Mentor grants the Association a non-exclusive right to use the Programme title, description, and agreed promotional materials for communication, archiving, and mission-aligned dissemination.

9.3 Audio, video, photography, recordings, or training materials created during the Programme may be regulated in a specific annex.

9.4 Co-created materials shall be governed by a written agreement defining permitted uses.

10. Cancellation and Force Majeure

10.1 The Parties may define in the Programme annex: minimum participant thresholds, cancellation deadlines, refund rules, force majeure procedures, and rebooking or postponement terms.

10.2 If the Programme is cancelled due to the Mentor’s unjustified withdrawal, the Association may withhold agreed reimbursements for avoidable losses or require reimbursement of direct costs already incurred.

10.3 If a confirmed Programme is cancelled due to the Association’s unjustified decision — not force majeure, not venue failure handled per Clause 7.1, and not under-subscription below the minimum viable threshold of the Programme Annex — the Association reimburses the Mentor’s documented preparation costs up to the cap set in the Programme Annex.

11. No Governance or Property Rights

11.1 (GT-11.5 applies without role-specific extension; exclusive-occupancy exclusions are in Clauses 3.3 and 7.3.)

11A. Independent Activities and Non-Competition

11A.1 Independent activities are governed by GT-11.6. In addition, the Mentor shall not, without the Association’s prior written agreement, independently replicate a Programme developed jointly with the Association at a competing location within the same territory, for twelve (12) months following the delivery of that jointly developed Programme. The territory is defined per Programme in the Programme Annex; absent a definition, it is the province of the host hub. The Parties shall first seek a good-faith conversation before treating any such activity as a breach.

12. Duration and Termination

12.1 This Agreement begins on [date] and remains in force for the duration of the specific Programme, or as a framework agreement for multiple Programmes until [date] or until terminated.

12.2 Either Party may terminate for future Programmes by written notice, without prejudice to obligations already accrued.

12.3 Either Party may terminate immediately for serious cause per GT-6A. For this role, serious cause additionally includes: misrepresentation, unauthorised collection of participant payments, violation of hub rules, or serious harm to participants or the Association’s reputation. Except where the cause is danger to participants, safety, or misappropriation, termination for cause is preceded by written notice of the breach and seven (7) days for the other Party to respond.

13. Liability and Insurance

13.1 Each Party shall be responsible for damages caused by its own wilful misconduct or gross negligence.

13.2 The Association remains responsible for its role as organiser to the extent required by law and its insurance arrangements.

13.3 The Mentor remains responsible for the lawful and competent exercise of their own professional activity and for any professional insurance required.

14. Signatures

For ReGenerativa APS — ETS:

Name: [Name and Title of Authorised Representative]

Signature: _________________________

Date: _________________________

Mentor / Expert:

Name: [Mentor’s Full Name]