Programme Annex template for use with the Mentorship Agreement. One annex per Programme. Complete and sign before each Programme is opened for registration. File as: “A4 — [Programme Name] — [YYYY-MM]“.
Programme Identity
Programme title: [e.g. “Regenerative Design Intensive”]
Mentor / host: [Name, as named in the Mentorship Agreement]
Hub / location: [Hub name and address]
Format: ☐ Day workshop ☐ Weekend retreat ☐ Multi-day residency ☐ Online ☐ Hybrid ☐ Other: ___
Dates: From [DD/MM/YYYY] to [DD/MM/YYYY]
Total Programme hours: ___
Language(s): ___
Access Structure and Capacity
| Band | Eligibility | Places available | Price |
|---|---|---|---|
| Resource-cost | Persons with the highest Validated Contribution (see criteria below) | ___ | €___ (composition below) |
| Member-friendly | Association members in good standing | ___ | €___ |
| Market rate | External participants / general public | ___ | €___ |
| Total capacity | ___ |
Resource-cost composition (Resource-cost band price = sum of the direct delivery costs per slot):
- Hub usage: €___ per hour × ___ hours = €___
- Materials: €___
- Food: €___
- Direct logistics (if any): €___
- Total Resource-cost price per slot: €___
Committed Resource-cost slots this Programme: ___ (framework default: ___ slots per ☐ session ☐ lunation, per Agreement 4 §4.2)
Criteria for Resource-cost eligibility: [e.g. “Top 5% of validated contributions in the last 12 months, as determined by the Contribution Ledger; or as jointly agreed by the Association and the Mentor no later than 30 days before the Programme”]
Member-friendly rate: % off market rate (equivalent to € discount)
Early bird pricing (if applicable): €___ until [DD/MM/YYYY]
Financial Model
Selected model: ☐ Fixed fee ☐ Revenue share ☐ Hybrid (base + variable) ☐ Cost-cover only
If Fixed Fee:
Mentor receives: €___ (gross, before withholding if applicable), payable within [e.g. 14] days of Programme completion.
If Revenue Share:
After deduction of all costs listed below, the Mentor receives ___% of Net Programme Revenue.
If Hybrid:
Mentor receives a base fee of €___ plus % of Net Programme Revenue above a threshold of €.
If Cost-Cover:
Mentor’s costs (travel €___, accommodation €___, materials €___) are reimbursed. No further compensation unless agreed separately.
Cost Waterfall (Revenue Share / Hybrid models)
Programme revenue is allocated in the following order before distribution to the Mentor:
| Cost category | Estimated amount | Notes |
|---|---|---|
| Payment processing fees | €___ / ___% | [e.g. bank charges, Stripe] |
| Fiscal charges / taxes | €___ | [e.g. IVA if applicable] |
| Food and catering | €___ | |
| Accommodation (if applicable) | €___ | |
| Materials and supplies | €___ | |
| Hub operational contribution | €___ | |
| Steward and volunteer coordination | €___ | |
| Communication and marketing | €___ | |
| Administration | €___ | |
| Network Regeneration Contribution (NRC) (prevailing NRC Rate per GT-4.4(a); not negotiable per Programme) | per LGR-2 | |
| Total costs | €___ | |
| Net Programme Revenue available for distribution | €___ |
Minimum Viable Threshold
Minimum participants required to proceed: ___ (at which point the Programme breaks even)
Decision deadline (cancel or confirm): [DD/MM/YYYY] — [e.g. 21 days before the Programme]
If threshold not met: ☐ Cancel with full refund to registered participants ☐ Renegotiate terms ☐ Proceed at reduced scope (describe): ___
Resource-Cost Places (Gift-Economy Structure)
Resource-cost places cover their own direct delivery cost (Agreement 4 Clause 4.1). The Mentor’s labour, time, and expertise are the gift; the recipient covers the resources their slot consumes. These places do not create a money-losing slot for the network.
- Committed Resource-cost places this Programme: ___ (framework default: ___ slots per ☐ session ☐ lunation, per Agreement 4 §4.2)
- Is Mentor compensation contingent on reaching the Minimum Viable Threshold? ☐ No - not contingent ☐ Yes - contingent, on this basis: ___
- Programme-level shortfall risk (paid bands not filling to the Minimum Viable Threshold) is independent of the Resource-cost commitment and is addressed by the financial model selected above and the cancellation terms below. If the Parties agree to any residual Association top-up for this Programme, document it here (or leave blank): ___
Cancellation Terms
| Who cancels | How far in advance | Consequence |
|---|---|---|
| Participant | More than [30] days | Full refund |
| Participant | [14–30] days | 50% refund |
| Participant | Less than [14] days | No refund (transfer to another participant permitted) |
| Association or Mentor | Any time | Full refund to all participants; costs split as agreed |
| Force majeure | — | Full refund; no Party liable for costs beyond direct outlays |
Intellectual Property Specific to This Programme
Recording / photography during the Programme:
- ☐ Permitted with participant consent for Association use ☐ Not permitted ☐ Permitted with conditions: ___
Mentor’s materials (slides, handouts, exercises):
- ☐ Shared with participants for personal use only
- ☐ May be reproduced by the Association for future Programmes (with Mentor’s approval)
- ☐ Remain exclusively with the Mentor; handouts provided at Programme only
Co-created materials (if any): [describe or state “not applicable”]
Voluntary Donations
Participants may make voluntary donations to the Mentor in addition to the Programme price. These shall be:
- Collected separately from Programme registration fees
- Not counted as Programme revenue for the purpose of cost waterfall calculations
- Documented by the Mentor and reported to the Association
Signatures
For ReGenerativa APS — ETS: _________________________ Date: _______
Mentor: _________________________ Date: _______