Annex 3 to the Partnership Agreement. Template for activating a new Project under the Framework. Complete one sheet per Project. File as: “A6-3 — [Project Name] — [YYYY-MM]“. Forms an integral part of the Agreement.
PROJECT SHEET
ReGenerativa Partnership Framework
Project name: _______________________________________________
Project code (internal reference): [e.g. PRJ-2026-001]
Date activated: [DD/MM/YYYY]
Proposed by: [Partner name(s)]
Approved by: [Two-thirds majority — date of vote: DD/MM/YYYY]
1. Description and Scope
What is this Project? [2–5 sentences describing the Project, its deliverables, and its purpose. Be specific enough that a new Partner reading this document would understand the scope.]
Deliverables:
- [Deliverable 1]
- [Deliverable 2]
- [Deliverable 3]
Out of scope: [What is explicitly NOT included in this Project]
2. Client / Beneficiary
Primary client or beneficiary: [Name / entity / community]
Nature of relationship: ☐ Commercial client ☐ Grant funder ☐ Association project (no external client) ☐ Community / commons project ☐ Other: ___
Contract / agreement with client: ☐ Yes — attached / referenced: ___ ☐ Not applicable
Revenue source: [e.g. “Client fee — fixed”, “Grant”, “Event revenue”, “Internal — no external revenue”]
3. Participating Partners
| Partner | Role in this Project | Primary contribution type | Estimated contribution |
|---|---|---|---|
| [Partner 1] | [e.g. Project lead, strategic design] | [e.g. Hours — 40h] | [€___ / ___ hours] |
| [Partner 2] | [e.g. Software development] | [e.g. Hours — 80h] | [€___ / ___ hours] |
| [Partner 3] | [e.g. Client relationship] | [e.g. Fixed milestone] | [€___] |
Coordination role (single point of contact): [Partner name and individual contact]
4. Timeline
| Milestone | Description | Due date | Responsible Partner |
|---|---|---|---|
| Project kickoff | [e.g. Alignment meeting, brief confirmed] | [DD/MM/YYYY] | [All] |
| [Milestone 1] | [Description] | [DD/MM/YYYY] | [Partner] |
| [Milestone 2] | [Description] | [DD/MM/YYYY] | [Partner] |
| Final delivery | [Description] | [DD/MM/YYYY] | [Partner] |
| Project close | Revenue distributed, contributions finalised | [DD/MM/YYYY] | [Coordination role] |
5. Contribution Measurement
How contributions will be measured in this Project:
- ☐ Hours — at rates defined in Agreement 6 Annex 2 — Economics Schedule (Part B)
- ☐ Fixed milestones — as defined in Section 3 above
- ☐ Agreed value units — describe: ___
- ☐ Market replacement value — describe: ___
- ☐ Hybrid — describe: ___
Tracking tool / ledger: [e.g. “Shared Contribution Log per Agreement 6 Annex 4 — Contribution Log” or “Shared spreadsheet, in line with A6-4”]
Logging frequency: ☐ Daily ☐ Weekly ☐ Per milestone ☐ At close
6. Validation Method
Contributions become Validated when:
- ☐ Peer validation by at least one other Partner involved in the Project
- ☐ Project lead approval (name: ___)
- ☐ Milestone confirmation (client sign-off / delivery confirmation)
- ☐ Simple majority of participating Partners
- ☐ Documentary evidence (invoice, commit log, deliverable receipt, etc.)
Dispute resolution if validation is contested: First among participating Partners; then two-thirds majority; then GT-7 if unresolved.
Neutral-review threshold (A6 §8.3): disputes over contributions valued above €___ go to a neutral reviewer (a non-participating Partner or a GT-7.3 mediator) before the two-thirds vote is final. [Default if blank: €1,000]
7. Revenue and Distribution
Gross Project revenue: €___ (fixed) or [describe variable revenue model]
Direct Project costs (estimated):
| Cost | Amount | Notes |
|---|---|---|
| [e.g. Materials] | €___ | |
| [e.g. Travel] | €___ | |
| [e.g. Subcontractors] | €___ | |
| Total direct costs | €___ |
Structure costs (per Agreement 6 Annex 2 — Economics Schedule Part A):** €___ (estimated)
Network Regeneration Contribution (NRC): the prevailing NRC Rate per GT-4.4(a) (current rate per LGR-2) applies at the time the Project’s revenue is recognised. No per-Project negotiation (A6 §10A.2).
Network Regeneration Contribution (computed): €___ (estimated)
Estimated Net Project Revenue available for Partner distribution: €___
Distribution timing: Within 30 days of [final delivery / client payment / Project close].
Dynamic share calculation: Based on Validated Contributions at the time of distribution. Each Partner’s share = their total Validated Contribution ÷ total Validated Contributions of all Partners.
Relational contribution share (A6 §9.3 — optional, fixed at activation):
- ☐ Not used in this Project
- ☐ ___% of Net Project Revenue is reserved for relational and stewardship contributions (coordination, facilitation, care of the collaboration), validated qualitatively by peer recognition.
- Validation criteria (observable, stated ex ante): [e.g. convened and documented the weekly coordination; resolved a named conflict; held client relationship through a difficult phase]
- Eligible Partners: ☐ All participating Partners ☐ Named: ___
- Recipients invoice per A6 §10.2 / GT-12 like any other distribution. The percentage is not retroactively resizable.
8. Intellectual Property
Pre-existing IP used in this Project:
| Partner | IP element | Licence granted to other Partners |
|---|---|---|
| [Partner 1] | [e.g. Proprietary methodology] | [e.g. Non-exclusive, for this Project only] |
Jointly developed outputs in this Project:
| Output | Co-ownership arrangement | External exploitation conditions |
|---|---|---|
| [e.g. Software module] | [e.g. Joint ownership proportional to contributions] | [e.g. Requires unanimous consent] |
9. Special Conditions
[Any conditions specific to this Project that are not covered by the Partnership Agreement or standard annexes — e.g. confidentiality requirements, specific client contract clauses, regulatory constraints]
Signatures
Partner 1: _________________________ Date: _______
Partner 2: _________________________ Date: _______
Partner 3: _________________________ Date: _______